If things are missing in your business, how much time go waste tracking? The instant search in Outlook might be in a position to help.
The world of reptiles make on the Bronx Zoo shut down recently because of an unpredictable Egyptian Cobra. I saw the headline and thought to myself: "now how many times I had to the business to a missing Cobra search to close?"
Okay, so I have actually never lethal reptiles had to breakaway (knock on wood) deal with. But there are plenty of time in a crucial document or piece of information has gone missing, and it was all hands on deck, until we (insert huge amount wasted time here) tracked it down. But that happened a long time me not in one, and it is not because I'm better about things not to lose. It is because of the instant search in Outlook 2007 and 2010.
Almost all important things, where I work, associated with e-Mail, and search in Outlook, I have to make about 50 different ways to find what I need. Fast. That most of the time, Outlook searches the item before I even have you enter the search term.
You probably already use the search box in Outlook; It is an easy way to your Outlook folders, find an item search. What you might not know is that you can also use search commands to get better search results. These commands save key at the time which are for me.
The basic syntax is as follows: command: Word. If you want to find email from Jonathan, you give, for example, from the search box, followed by a colon and Jonathan: from: Jonathan. Necessary without spaces.
Here is my short list of the top Outlook search commands:
by: person If I am interested in me for something, and I know that you sent.
to: person If I want to make sure I sent the e-Mail, I said I have.
And If I want to search more than one word. Note that you use capital letters and spaces for logical operators such as
AND, OR or
not. Use of words that belong together, like
"Naja Haje", quotation marks around them.
HasAttachment: yes Instant Search also, examined equipment so that if you are looking for a term, not in the message but is in the system search, Outlook can find it.
received: yesterday you can also
received: last week or even
received: 4/2/2011 (sorry,
received: morning does not work).
It will be really fun if you combine commands. You can separate multiple commands with semicolons. I could use from: Jonathan; Hasattachment: yes snakes and Cobras find for example to the e-Mail of Jonathan with his attachment to Cobras.
You can find much more Outlook search commands here. If you have a favorite command-saving time, please share it in the comments. And here's hoping that your venomous snakes go missing again and again not.
The Cobra find eventually, by the way. Wonder how many small rodents they are missing now...
--Doug Kim
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