OneNote Getting Started Tip 5: Connect task lists & turn notes into emails

AppId is over the quota
AppId is over the quota

Did you know OneNote and Outlook are well connected? You can send emails via Outlook right from OneNote. And you can track your To-Do list in both of them at the same time. This post shows you how.  

Let's say you've just finished taking notes at a meeting and want to send them to meeting attendees. In OneNote, on the Home tab, click E-mail Page.

Outlook opens, and your OneNote page is turned into an email--just add meeting attendees and send. 

Maybe you've made notes in OneNote on a bunch of things that you need to get done. You can add these as tasks and track them in both OneNote and Outlook at the same time. 

In OneNote, highlight the tasks you want to add to your Outlook task list, then click Outlook tasks and decide when you want to complete them by:

They appear in Outlook on your To-Do list.

Also, when you mark a task as completed in Outlook, it will show up as completed in OneNote and vice versa--pretty cool.

View the original article here

Filtering emails in Outlook

AppId is over the quota
AppId is over the quota

Outlook offers several ways to filter emails. A filter lets you see only those messages that meet certain criteria. For example, you could pick a filter that lets you see only emails that have attachments or are unread.  Here's how it works.

On the Home tab, in the Find group, click Filter Email.

Click any of the filters to see only those emails that fit that category. For example, select This Week  to show time ranges and click Last Week to see only emails you received last week. 

To remove the filter, click Close Search, and your email view returns to normal--you can see all the emails in your inbox. 

View the original article here

Grouping emails by conversations

AppId is over the quota
AppId is over the quota

Have you ever had to find an email that was part of a long thread--an email with lots of replies about the same topic?  For example, your boss might have asked for the results of last month's important meeting, and you know Sherry sent an email outlining them, but then you remember that Todd followed hers with more information. If you group your emails into conversations, you can find the emails you want more quickly.

Show emails as conversations

Most people organize their emails in a running list arranged by the date they were received. Grouping your emails into conversations helps you locate all the emails related to that conversation.

On the View tab, in the Conversations group, click Show as Conversations.

You can choose to apply the Conversations view to the folder you're in or all folders..

Your emails are now grouped by conversation. Click the arrow to expand the conversation and find the specific email you're looking for.

Clean up conversations in Outlook

To make it even easier to find specific emails in Conversation view, you can delete replies that contain the same information.

On the Home tab, in the Delete group, click Clean Up, and click Clean up Conversation.

Click Clean Up to remove emails with redundant information.

You'll see that your ten emails were reduced to eight. 

Don't worry, you won't lose any information - the only emails that are deleted are those with the same content. For example, let's say someone replies to the latest email in the conversation, but then someone else comes along and ingores that email by replying at an earlier point in the conversation. When you choose to clean up your conversation, the email that was ignored isn't deleted because its content is different than the others.

View the original article here