Can’t find that email message? These three tips can help.

AppId is over the quota
AppId is over the quota

(This post was first published in 2010.  It's obvious from the number of hits this page gets that people's inboxes are still overflowing. We thought we'd share it again to help you out.)

Hi, I am Roby Kurian, Product Manager for Outlook. How often do you ask yourself, “Where’s that message?”

Whether you are a filer (you keep messages carefully organized in folders) or a piler (you keep all of your messages in your Inbox), these three tips can help you find that elusive message.

Personally, I am more of a piler — I have created folders and use Outlook rules to direct some messages automatically to those folders. But most of my work messages stay in my Inbox. Leave a comment below and let us know if you are a filer or piler.

Now let’s talk about the main topic of this blog — search. We made great improvements to search performance in Outlook 2010. Here are three scenarios and strategies to find the email you are searching for.

Instant Search is always a great place to start. If you’re looking for a message from Dan Wilson about some TPS Reports, just type “Dan Wilson TPS Reports” into the Instant Search box. The message from Dan appears.

Sometimes, there might be too many results matching your Instant Search criteria. For example, you’re looking for a message from your manager, and you have 200 messages from him or her in your Inbox (or 2000, if you’re a piler like me and your manager sends as many messages as mine does). In this case, the Search Tools ribbon comes to the rescue. As soon as you click in the Instant Search box, the Search Tools ribbon automatically appears.

Fine tune the search with any additional information you have about the message you’re looking for. If you know part of the subject, click Subject, and type the subject. If you know the message had an attachment, click Has Attachments. There are many ways to refine your search by clicking More in the Refine group.

If you are a filer and can’t remember which folder a message is in, don’t forget to select a folder scope in the Scope group on the ribbon. Click All Outlook Items to expand your search to more mail folders or to include all folders including your calendar, contacts, and tasks.

If you find yourself repeating the same search over and over, you might want to create a Search Folder. A Search Folder is a virtual folder that provides a view of all email items that match specific search criteria. For example, if you regularly search for emails that are more than 1 MB, you can create a Search Folder. Then, the next time you want to find those large messages, just open the Search Folder you created. It’s always up-to-date with the items that match that Search Folder’s criteria.

You can learn more about Search Folders at Office.com.

If you’re using Outlook 2010, leave a comment about your experience with search compared to previous versions of Outlook.

Roby Kurian
Senior Product Manager, Microsoft Outlook

View the original article here

Circular References: Excel's most popular (!#?%) error message explained

AppId is over the quota
AppId is over the quota

Millions of people using Excel don't get why they see the "circular reference" error message right after they've entered a formula. The message means that your formula is trying to calculate its own cell--kind of like when a dog chases its own tail. Because so many of you (millions) searched on "circular reference" on Office.com, we thought we should very clearly explain how to remove or fix your formula.

Sometimes the first step in resolving the issue is figuring out which cell contains the wayward formula--not an easy task when a worksheet can contain dozens of them. Because there can be so many, Excel has a built-in sleuth which can help you find it. Just look for the Error Checking option on the Formula tab.

The Office.com article "Remove or allow a circular reference" shows you how to use the Circular References option, and other tips and trick for figuring out how to make that error message go away.

View the original article here

Fast! Recall the e-Mail message

Here is a way to give, is a minute to all mails are sent, without calling back hurry.

I have a rule called "Delay" 1 min before sending e-Mails.

Set the rule with this description in Word 2007:

Apply this rule after I send the message

Delay delivery of 1 minutes

except if assigned to SendNow category

This will send any e-Mail that you write 1 minute unless you categorize it with the name "SendNow" delay.

Naturally you can the wait longer or shorter, change the category name and color, and all kinds of other changes to the rule change.

Hope this helps - it helped me numerous times! :)

Gil

View the original article here

Your message to anyone, anywhere transfer present slide show (video)

Have you ever been on the phone with someone and suddenly wished that you could show them just what you mean? You can! With PowerPoint broadcast slide show and a few clicks can you send your slides to your customer or partner and go by your message.

In this excerpt from The Office showshows you with Doug Thomas, as the new PowerPoint 2010 feature allows transfer of slide shows, send your live presentation over the Web to many different devices.

Consider this scenario: you have a friend in San Francisco, a partner in New Orleans, and everyone wants a piece of the new company, a dealer in New York-- and it "awesome cake." You have built the first expansion plan in PowerPoint. They have the choice: you can send a large file with a PowerPoint presentation, or you can your presentation to them simply by sending them a link per IN IM or send e-Mail.

Broadcast participants need to have installed PowerPoint. All they need is a browser. Whether you are on your PC, on their mobile phone, or with a browser in an Internet Cafe, all participants can see synchronized view of the slide show in your browser you a live. And you can set up a conference call, so that they follow along with you, as you can step for through the slides step.

Pies might not be your business, but the scenario of sharing your slides with anyone, on any Internet connected device hopefully resonates with you.

To learn more, just look at the article (and in the video) broadcast your PowerPoint presentation to an audience.

Try type PowerPoint broadcast. It is pretty cool, your slides can share with anyone, anywhere and on any device. Please leave us a comment, let us know how the feature or do you have a question about it.

Speaking pie... dessert time somewhere in the world, right must?

-Joy Miller, for the PowerPoint blog team

View the original article here

Fast! Callbacks you, that e-Mail message

Here is a way to be a minute, to any e-Mail sending, without recall noise of stop type.

I have a rule with the name of "Delay" 1 min before sending e-Mails.

In Word 2007, set the rule with this description:

Apply to this rule, after I to send the message

Delay delivery of 1 minutes

except if assigned to SendNow category

This will send any e-Mail that you write by 1 minute, if you categorize it with the name "Sendnow" delay.

Of course, you can the delay, and make all kinds of other changes to the rule are longer or shorter, change the category name and change the color.

Hope that helps - it has helped me numerous times! :)

Gil

View the original article here