Close teamwork: OneNote on SharePoint

A developer next door has a sofa in her Office for short NAP, and two doors down, a tester has a pyramid of Red Bull cans made. We are overtime to get the next version of our most popular video game, crusty crows out of the door. In any case, we need a break. It is up to me and morality come up with my colleagues in the Committee a funny trip to reduce stress. Work and no play...

My people tagged to collect me and to share. Since I am a self-confessed Office geek, I know that OneNote on SharePoint will make a great collaboration tool. Every time one of us adds or modifies the content in a OneNote notebook, OneNote automatically save and synchronize the notebook on SharePoint. And we can set up SharePoint to alert us when changes occur.

Create a OneNote notebook and publish it in our team of the site is about as easy as throwing a stone in one of these intolerable crows.

 Note: This article assumes that the owner of the site us the correct permissions of the SharePoint design has .

1. To create a notebook, I OneNote open and click the tab file , select new, and choose the option network , so that I can save it SharePoint.

2. I add name and give a network location.In this scenario, there is a URL on the default library for shared documents on our site (such as http://Team_Site_Name/Shared documents), and then click create .

3. After I have created my notebook, I see on a dialog box in which I E-Mail a link can select to the notebook. I click to open an email and give a hint to my colleagues, let them know that our notebook is booked, so that they can start ideas.

4. The e-Mail links I mean open colleagues the notebook in OneNote desktop version or the Web browser (Web app) version. With the desktop version of OneNote, you can record audio, video and images as part of their ideas. The Web browser version does not allow that they add as rich a set of content and offers fewer editing tools.

My moral posse has been talking with other people on the team to their two cents on best stress relief activity-volleyball, kayaking, mocks the crows illuminated. Whenever a member of the Committee deals, another idea, everyone else in the Committee finds, because I SharePoint up to e-Mail they set up have done when making changes to the notebook.

1. I with my team SharePoint site browse and choose the standard library shared documents where I saved our notebook.

2. In the notebook I click on the arrow in the upper right corner of the drop-down menu to open, and then click notify.

(3) On the new warning dialog box I choose the option best for my team. I would like to disturb my colleagues members of the Ethics Committee not to much, so I choose to daily alerts sending.

What is the consensus for the Ethics Committee? After a day of kayaking on the Puget Sound and glass-blowing with Dale Chihuly is everyone forget their frayed nerves and back to work under tension, to finish our project.

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The power of teamwork

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As a boys' basketball coach, I always tell my sons that if you want to be a star, you've got to learn teamwork. If you hog the ball and constantly try to you and your team score aufpeppen eleven are going to get, both creamed. But if you know where your teammates are on the court, if you're constantly watching to see who's open and frequently pass the ball, you're going to find opportunities to score.

The same is true for business. From the wisdom of crowds to teamwork makes the Dreamwork, numerous books have pointed to the incredible benefits organizations can reap by getting their staff to work effectively as a team. Often, however, the problem is structuring the work environment to make it possible for teams to thrive. Without on underlying infrastructure that makes it easy to share information and collaborate, teamwork can be as difficult as a lone basketball player squaring off against a team of Kobe Bryant.

One of the benefits of Microsoft Office 365 is that it provides the infrastructure for collaboration and information sharing. With Microsoft SharePoint online, a component of Office 365, organizations can create sites that let them easily share information and collaborate with colleagues and customers. With Microsoft Lync online, they can connect seamlessly with others through instant messaging, video conferences, and online meetings.

Collaborating effectively couldn't be more critical for SKARF, a medical research and treatment center in Denmark. The organization networks with researchers across the globe to discover, share, and advance knowledge around effective cardiovascular medicine and treatments.  "In order for research to be accurate and thorough, it's important that a lot of stakeholders contribute to it," says Kristian Wachtell, a cardiologist at SKARF. "We need easy, almost ways to share knowledge and ideas across borders so we can improve productivity."

The organization had been ex changing drafts and comments with other researchers via email. However, it what cumbersome to manage and consolidate the information it received. Based on a recommendation from its IT support firm, ProActive, SKARF decided to try Office 365 for its collaboration features.

Rather than emailing documents back and forth for feedback, researchers now use the co-authoring feature in Microsoft Word 2010 hosted by SharePoint online to make edits simultaneously. "SharePoint online is exactly what we need to quickly and easily share data and files," Wachtell says. "We're definitely more productive." "We're probably cutting down document creation time by 25 percent."

The organization also uses Lync online to hold web conferences, reducing the need for researchers to travel to universities and other research centers to share information about the latest research. "Being able to share what's on our desktops and talk about it in real time expands our horizons," Wachtell says. "We can cut travel time in half and save the company $50,000 annually - that's a significant savings."

Being able to collaborate more productively has made it possible for the researchers to work together better in teams. They're so completing projects faster, which means they can take on more work. "This kind of collaboration is vital to US," says Wachtell. "Office 365 helps US perform better, work more productively, and increase our workload capacity." (Click here to check out the full SKARF case study.)

Has Office 365 improved teamwork in your organization? Feel free to leave a comment.

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