Word makes it really easy to create a Table of Contents (TOC). It's a two-step process: first you assign a "style" to each heading in your document, and then you tell Word where to create the TOC.
Let's say you're creating a sales proposal to convince Fabrikam, a medical-device distributor, that they need your line of ultrasound products. You have sections for product specifications, a product catalogue, pricing, and more. You need to roll all of them up into one TOC, so Fabrikam's CIO can see at a glance what you'll cover at the pitch meeting.
A style is a set of formatting instructions that you apply to a heading such as its font, size, and color.
Let's start by assigning a style to the top-level heading in your document. Select the heading, and then go to the Stylesgroup on the Home tab, and click Heading 1.
Now select all sub-headings and apply the Heading 2 style:
After you've assigned styles to all headings and sub-headings in your document, you are ready to create the TOC.
Place the cursor in your document where you want to create the TOC. Then on the References tab, click Table of Contents and choose Built-In Automatic Table 1 or Automatic Table 2. (The only difference is the name for Automatic Table 1 is Contents, and the name for Automatic Table 2 is Table of Contents.)
You're done! Word has built the TOC and put it just where you want it.
Now that you've defined and created your TOC, it's easy to update it if you make changes, such as adding new sections or changing section titles.
It is quite embarrassing. But you seem to still have your job (so far anyway). Of course it is your boss the section advantages missing caught in your offer only an hour before the meeting of the pitch.
Boilerplate was never been so convenient. Outline benefits from a previous proposal section and plunk it in. Done. Except that you realize that you need to add it to the table of contents (TOC). It takes only a minute (or less) when you these steps.
First, eighth you in which you created the existing TOC, that assigned all headlines in the proposal of styles. You want to know how you do that, read zip ! Create a table of contents in two steps.
After you have all to set up your table of contents, go references on the page, click Update table, and select in the dialog box Update table of contents , update the entire table.
This is it! The table of contents contains the section headings now advantages:
I don't know how it happened, but I've ended up being the designated organizer for our large, extended-family camping trips. I think it's because I love organizing things (some may call it being bossy) and I like laying out information clearly and visually.
This way, everyone knows what they are supposed to do and when they are supposed to do it. No one forgets the barbecue sauce or the key-lime pie we all look forward to!
Word tables make my job really easy, so I'm going to show you how I set up our meal plans using them.
To set up a table in Word, go to Insert, click Table, then drag your mouse over the boxes to add the number of rows and columns you need, then click. This inserts the table in your document. I need four columns and seven rows to keep all of the cooks and meals straight, so that's what I choose.
Here's my table for our weekend meals. Everything is clearly laid out, so it's easy to pressure Mark to bring his special dessert--see the star by his name?
Jazzing up the table will help me call out important information. Family members will most want to know what they're cooking and with whom. I'll make the top row (the header row) and the first column stand out so there can be no excuses. (See, told you I was bossy.)
To add these highlights, I select the the table, then on Design tab, go to Table Style Options, and select Header Row and First Column. Then I expand Table Styles by clicking the arrow at the bottom right.
As I mouse over the different table styles, I get a preview of each one. I choose this style because I think white against blue pops:
Everyone ribs me about being a micro-manager, but none of us ever goes hungry on our camping trips. Here's more information on working with table styles in Word:
Edna Jean's parents aren't sure about Conrad taking her to the prom, even though he's her "hunky wunk". Then she tells them that in Word, he can make table headers repeat over multiple-page tables. Will this seal the deal with Edna Jean's parents?
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(Note: This post was first published in September 2010.)
If you have text, you can convert that into a table. You can also convert a table back into text.
I've been seeing quite a few questions about this, so I thought it would make a good "Word of the week" video.
In this example, the table contains names and addresses. I want to convert that to comma-deliminated text so I can use it in a mail merge.
Let's take a look:
If you just want the text version of the instructions:
Click in the table. On the Table Tools Layout tab (one of the tabs that appears when you click in the table), in the Data group, click Convert to Text. In the dialog box, specify how you want the text separated.
Thank you for your comment. I know it's hard--especially in this economy. Microsoft does have a program for donating software to nonprofit organizations (www.microsoft.com/.../softwaredonation.mspx) to help them help others.
-- Joannie
29 Sep 2010 Rebecca 14,898 Posts
Since the video doesn't work on my work computer, can you just post the directions? I'm a new MS Office 2010 user and am having some difficulty keeping a positive outlook on this new system.
Sure. Click in the table. On the Table Tools Layout tab (one of the tabs that appears when you click in the table), in the Data group, click Convert to Text. In the dialog box, specify how you want the text separated.
-- Joannie
1 Oct 2010 fahira20 14,898 Posts
hi, would u plz tell me how to convert text to a table? the video on top does not play. plz tell me step by step thanks
The video shows you how. But in case you can't see it, Click in the table. On the Table Tools Layout tab (one of the tabs that appears when you click in the table), in the Data group, click Convert to Text. In the dialog box, specify how you want the text separated.
-- Joannie
19 Oct 2010 teter.debbie@gmail.com 14,898 Posts
Where is the video - all I see is "Let's take a look" then there is nothing to follow. It used to be simple you had a choice convert text to table or convert table to text.
21 Oct 2010 teter.debbie@gmail.com 14,898 Posts
Where is the video? It is not in your initial post. So I followed the last post - table tools tab only gives me table style option,s, table styles, draw borders - where are the data options or even the the formula options that used to be available
I'm sorry you aren't able to see the video. I'd appreciate hearing what browser you're using, because maybe it's a browser issue.
As for converting: To convert text to a table, select the text, click Table (on the Insert tab), and then click Convert Text to Table. To convert a table to text, select the table, and then click the Table Tools Layout tab (it sounds like you're on the Design tab).
Joannie, converting table to text seems pretty straightforward. My goal is to be able to create a line of text with the first word flush left, and the second word flush right (to the right margin), all on the same line, without first using table and hopefully not using tabs. Is there a single command somewhere that would allow me to select the line and create what I think of as a justified line?
The Word 2010 gallery makes adding a basic table of contents quick: Click the References tab, click Table of Contents, and then click the gallery table of contents you want.
But what if you want more? What if your table of contents needs to provide different information--more levels, or fewer levels? What if you want a table of contents at the beginning of each chapter? What if you want to change the font?
Here are some of the ways you can customize your table of contents.
Quick reminder: Before you start, be sure you've applied styles to your headings. If you want to use a custom style, skip ahead to #4. You can always scroll back to catch the first three tips.
Click in your table of contents. Now click the References tab, click Table of Contents, and then click Insert Table of Contents. (You're going to replace the existing table of contents with the one you want.) In the Show levels box, type the number of levels you want to display in the table of contents.
After you click OK, Word asks you whether you want to replace the table of contents. Click Yes.
Click in your table of contents, and then press Alt+F9. You'll see a field code that looks something like this:
{ TOC \o "1-3" \h \z \u }
The \o switch determines how many levels are in the table of contents. Change the numbers in the parentheses. For example, if you want to show only two levels, change "1-3" to "1-2".
To add separate tables of contents, you add a Word bookmark to the chapter or section (or a separate bookmark to each chapter or section). Then you add that bookmark switch to the table of contents code.
Step through the details in Add a table of contents for each section.
Apply the Heading 1 style to your section headings, and use a different style for the other headings. Click the table of contents, and then press Alt+F9. In the field code, add \n "1-1", which means no number for level-1 headings.
The field code now looks something like this:
{ TOC \o "1-3" \n "1-1" \h \z \u }
Step through the details in Add sections to a table of contents.
If you want to use a level-1 heading but you don't want it to look like the default heading style, you can create your own heading style and use it for your table of contents.
First, format the heading the way you want it, and then select it.Click the Home tab. In the Styles gallery, click the More button, and then click Save Selection as a New Quick Style.
Give your new style a name, and then apply it to all the headings you want.Now, when you're ready to insert a table of contents, click References, click Table of Contents, and then click Insert Table of Contents.Click Options, and then scroll to find the name of your new style. Type the heading level you want it to have in the box, and then click OK.
(In this picture, TOCBody is the name of my new style.)
Click OK again to insert the table of contents.Click the table of contents (if you've already inserted one).Click References, click Table of Contents, and then click Insert Table of Contents. (Again, you're going to replace the existing table of contents with the one you want.)Click Modify, click one of the heading levels, and then click Modify. Click Format, click Font, and then make the font changes you want.
Click OK, and then click Modify again to make the changes for the next level. (You change each level separately.)When you're done changing the font for each level, click OK, and then click OK again to insert the table of contents.
Tables are often seen in school reports, and business papers. Benefit readers of makes it easy to look up information. Of their best tables provide data in a concise and orderly way. Of course not precise and proper mean boring. Jazz Word table styles to quickly can things up. But use the table style? There are so many to choose from. If you apply a table style to your table, you add color, typography, and others who not only make attributes your table look good, but ideally be these attributes increase and your table message. And if you remember in this way, you can run by logic and purpose when you select of a table style.
The first decision that you'll make is pretty generic. How many rows and columns do you need? As soon as you that know, click on, where you want to insert the table. Click the Insert in the group tablesTabletab, and then drag the number of rows and columns. You can always add rows or columns later, when you get it right, not for the first time.
Once you have a table and the cursor in the table is positioned to see you the table tools contextual tab on the Ribbon with tabs design and layout displayed. Click on the design tab, see the table styles Gallery along with options for table format.
Before you into the table format template gallery , you should first select your styles table options. Select your options will restrict that range from what is displayed in the Gallery to only the table types that you need.
If you have a header row or first column, the formatting of the top row of cells, or effects such as such as fat include highlighting the first column of cells, italic, color, etc.. This is illustrated by the category labels from the body of the table — that is, separating part of the table with the data.
You can add a line that summarizes the information in your table by clicking on the total row. If is your data in columns, you can set a last column a total or summary it add.
Connected lines improve apply the readability of large tables by automatically shading for every other row in the table. The banded rows check box is enabled by default. If you want to assign alternative columns instead of alternate row shading, you can disable this check box and select related columns instead.
You have defined the table style options. Now if you open the table styles Gallery and you move the mouse over the table styles, see a live preview of your table you exactly how you have defined it. The other formatting options such as the available colors and fonts are defined by the selected theme for your document.
It can be also useful to note that the table formats of colour in columns are arranged. You can focus your attention this knowledge, on a color group, which already coordinate well with the other colors in your document. If you simply click on the style that you find.
Select a table style from the format template gallery table instead of directly formatting borders, shading, alignment, fonts, and so on is a good choice. If you change your mind and decide, select a different table style or if you decide to change the design of your document, the contents of the table is automatically updated.
Adobe Scene7 Blog – ShopTalk : From coffee table to mobile tablet – browsing your favorite catalogs just got easier Adobe Scene7 Blog – ShopTalk Welcome to ShopTalk – an Adobe Scene7 blog featuring "Quick Tips", trends, best practices and more – written by Peter Noel, Sheila Dahlgren and their band of industry experts who live and breathe web, rich media and customer experience. HomeAboutScene7.comSubscribe From coffee table to mobile tablet – browsing your favorite catalogs just got easier
When Montgomery Ward sent out its first catalog in 1872, I am sure no one at the time imagined that one day people would be flipping pages of multiple catalogs from one single portable device. But here we are nearly a century-and-a-half later and that is exactly what the latest release of Adobe Scene7 is making possible.
Scene7 eCatalogs are now optimized for rich viewing experiences across multiple screens, allowing companies to quickly and easily transform print catalogs into dynamic and interactive experiences that reach shoppers on-the-go. Companies already publishing online catalogs with Scene7 can leverage existing eCatalog assets and seamlessly deliver them to iPads and iPhones. With support for multi-touch and gesture interactions, such as pinch to zoom in/out, double tap to zoom in/out, swipe to turn pages, mobile-optimized eCatalog viewers also respond to device rotation to swap between single page, portrait orientation and double page, landscape orientation spreads. These features enable businesses to scale existing rich, immersive experiences to more screens.
Tighter Adobe Test&Target integration to optimize relevance and conversion
Improved content synchronization capabilities between Adobe Scene7 and Adobe Test&Target™ enable customers of both solutions to quickly and easily transfer Scene7 images, templates, videos, recuts and Dynamic Banner assets to Test&Target to perform tests and reveal the most compelling and relevant content and executions for conversion lift.
Deeper Creative Suite 5 integration to further streamline desktop-to-Web workflows
A new Scene7 Creative Suite Extension for Flash Professional allows upload, preview and customization of Flash projects to Scene7 directly within Flash Professional, enabling a seamless, efficient workflow for creating Scene7 Dynamic Banners. The new "publish" capability in Scene7 Creative Suite Extension further enables users to publish assets, already uploaded to Scene7, to live image servers directly from within the Creative Suite 5 application.
With this tighter integration, companies can continually optimize their digital experiences in real-time without going back to the desktop to build new variations of creative, enabling customers to extend testing by eliminating high production time and costs.
Open Viewer Platform for Flash SDK to create innovative customer experiences with custom viewers
Companies can achieve flexibility and creativity to extensively customize Scene7 Flash viewers and uniquely brand viewer look-and-feel and interactivity with a new Flash component-based framework. Additionally, reusable performance-optimized components lower the overall cost of viewer development and accelerate custom development.
Video search engine optimization and libraries to maximize discoverability
To improve video discoverability, Scene7 now automatically generates and updates a sitemap/mRSS of the videos for submission to search engines, ensuring that companies are able to maximize the ROI on their video investments. Additionally, companies can create video libraries that consolidate videos in one central location within their site or as a separate microsite, establishing a destination where consumers can go to find valuable video searchable by title, description, keywords, category and related videos.
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This is the fifth in a series of quick video tips for business managers by PowerPoint from guest blogger Bruce Gabrielle, author of PowerPoint talk.
Tables with rounded corners are more Web 2.0 contemporary friendly,. However, they can create them automatically. Here is how you can include this effect with a handful of workarounds, the shape, gradient colors, and reach the background of fills.
I don't know how it happened, but I've ended up being the designated organizer for our large, extended-family camping trips. I think it's because I love organizing things (some may call it being bossy) and I like laying out information clearly and visually.
Jazzing up the table will help me call out important information. Family members will most want to know what they're cooking and with whom. I'll make the top row (the header row) and the first column stand out so there can be no excuses. (See, told you I was bossy.)
Edna Jean's parents aren't sure about Conrad taking her to the prom, even though he's her "hunky wunk". Then she tells them that in Word, he can make table headers repeat over multiple-page tables. Will this seal the deal with Edna Jean's parents?
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