OneNote on SharePoint: a guide for site administrators

Hosting your company OneNote notebooks in a SharePoint document library offers the advantages of arranging them in one place, and the flexibility to decide who can access them, by setting permissions.

The task to create a library and usually falls on the shoulders of the SharePoint Site administratorconfiguring permissions. We run you through the steps required to perform the following tasks:

Create a new OneNote document LibraryManage permissions LibraryManage permissions for individual notebooks in the library

Your organization has many OneNote notebooks on many different topics: budget, inventory, product planning. They are scattered around the company and people have a hard time tracking them. You need to store a central place and to decide a OneNote document library to do the trick.

1. On your site click on Site Actions drop - down-list, and select the new document library .

Type a name and description for the document library in the dialog create . In the templatedrop-down list, selectMicrosoft OneNote 2010, and then click create .

After SharePoint creates library, it opens automatically so that you can then set permissions.

Some information in your notebooks is sensitive, so that not every access should have. You can restrict the access to people who give different permission levels; For example, you type select few the ability to update it.

Note:Learn more about the SharePoint permission levels here.

1. Select the library tab under Library Tools, and then click the button library permissions .

2. Click the button stop inheriting permissions . This ensures that permissions for the entire site are not applied on the library.

3. A dialog box lets you know that to create permissions to the library . Then click OK to accept.

4. To access to specific people in your organization grant, click grant permissions .

(5) In the dialog box, type grant permissions on the names of the people want to grant access. In this case, you give them design permissions that they update and new notebooks create, can but does not grant permissions to others.

These people can create new OneNote notebooks in SharePoint or publish notebooks in the library.

You can make changes to existing notebooks in the library of select either Edit in the browser or Edit in Microsoft OneNote.

Note: To create a new notebook in SharePoint, users need the OneNote desktop application installed on their computer.

Perhaps even further limit permissions to limit the number of people that can change a specific notebook. Permissions on a single notebook you can much the same way manage like you for the entire document library.

1 The drop-down list next to the notebook point to access on the notebook, want to restrict, and then click Manage permissions.

2. Follow the same steps to setting permissions for library, i.e. stop inheritance of permissions and grant permissions to specific individuals.

More info

Close teamwork: OneNote on SharePoint
SharePoint permission levels

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